Town Council Meeting (virtual)

Date
Thursday, 28th May 2020 07:00pm

This meeting will take place on the zoom platform and the meeting code is as follows

Meeting ID: 865 1305 2271 weblink https://us02web.zoom.us/j/86513052271

Agenda
  1. Apologies for absence

    To receive apologies for absence

  2. Disclosure of Pecuniary Interests

    a) To receive any disclosure of pecuniary interest - Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

    b) To consider any applications for Dispensations under s33 of the Localism Act 2011.

  3. Public Participation Time

    A period of 15 minutes will be set aside for residents of Wem Town to speak.

  4. Council Minutes

    To approve as a correct record the minutes of an Ordinary Meeting of the Town Council held on 27th February 2020 and Special Meeting held 17th March 2020.

  5. Covid19 Operational Matters

    a) Standing Orders Amendment – to consider adoption of.

    b) Virtual Meeting Protocols – to consider adoption of.

    c) Decisions made under delegated powers and Scheme of delegation –to receive a report on and consider extension of the scheme of delegation put in place on 17.3.20.

    d) Meeting with representatives from Highways – for update.

  6. Progress Report

    To consider the Clerks progress report on matters arising at previous meetings.

  7. Annual Accounts 2019-20

    a) 2019-20 Accounts - to approve the accounts and supporting papers for the year ending 31 March 2020.

    b) Internal audit report - to consider.

    c) Annual Governance and Accountability Return (AGAR) 2019-20.

    i) To consider the Town Council’s response to questions on part 1 of the Annual Governance and Accountability Return - The Annual Governance Statement.

    ii) To consider and approve part 2 of the AGAR, 2019/20 accounting statements.

    iii) To approve explanation of variances and date of publishing AGAR.

  8. Planning Applications

    a) Planning Applications for consideration - none at time of issuing agenda.

  9. Finance and Accounts for Payment

    a) Payments – to approve the use of BACS payments and variable direct debits (as per Financial Regulations).

    b) Precept and Neighbourhood Fund – to note payment of.

    c) Accounts for payment - to approve accounts for payment and payments made prior to meeting under delegated authority (Presented at meeting).

    d) Town Council Insurance – for review.

    e) Carnival Committee and Welcome to Wem Grants following event cancellation – to consider requesting the return of the grants or allowing them to be held over for use in 2021.

  10. Amenities and Services Committee meeting 10.3.20

    To receive minutes from this meeting and consider any recommendations made.

  11. Swimming Pool Pipework Repair

    To consider letter received.

  12. Tractor Replacement

    To consider allocating funds from the Developers Reserve Fund to Wem Sports and Social Association to fund the purchase of a replacement tractor.

  13. Correspondence

    To consider the following items 

    a) Shropshire Bus Users

  14. Dates of Future Meetings

    To consider Town Council meeting and committee meeting dates for 2020-21

  15. Exclusion of Press and Public

    To resolve: That in accordance with s1(2) Public Bodies (Admission of Meetings) Act 1960, members of the public and press be excluded from the remainder of the meeting on the grounds that the following items to be considered involves the likely disclosure of confidential information.

    a) Recreation Ground Toilet Block

    b) Morgan Library

Download Agenda

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The Town Council meets on the last Thursday of every month except December at 7.00 p.m at the Roden Suite, Edinburgh House, Wem.
The Town Council meeting starts with Public Question time and residents can attend and raise issues with the members.
A copy of the agenda for these meetings is displayed on the notice board outside the Town Hall, High Street and on this website.
From February 2016 copies of the Agenda and Minutes can also be viewed in the Reference Section at Wem Library.