Town Council Meeting

Thursday, 25th May 2023 07:00pm
  1. To appoint a Town Mayor for the year 2023-2024 and to receive declaration of acceptance of office

    The current Mayor presides for this item and then steps down from the Chair if an alternative Mayor is elected. The Mayor will invite nominations for the position. The Mayor may give an original vote on any matter put to the vote, and in the case of an equality of votes may exercise his casting vote whether or not he gave an original vote.

  2. To note apologies for absence
  3. To receive a record of Councillors attendance at Council Meetings 2022-2023
  4. Disclosure of Pecuniary Interests

    a) To receive any disclosure of pecuniary interest - Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

    b) To consider any applications for Dispensations under s33 of the Localism Act 2011.

    c) Register of interest – to remind members of the need to review and if necessary, update registers of interest.

  5. Public Participation

    A period of 15 minutes will be set aside for residents of Wem Town to speak.

  6. Past Mayor's Address

    To receive an address from Cllr Soul.

    PDF icon agenda_item_6_mayors_address.pdf101.55 KB
  7. Councillor Vacancy

    To receive update on co-option applications.

  8. To appoint a Deputy Mayor
  9. Council Committees

    a) To review terms of reference and delegated powers of Finance and Corporate Governance Committee.

    b) To appoint Councillors onto the following liaison Groups/Panels

    i) Wem Swimming and Lifestyle Centre Liaison Group (4)      

    ii) Wem Town Hall Liaison Group (5)      

    iii) Events Liaison Group (6)

    iv) Grievance Panel (3)

    v) Discipline Panel (3)

    vii) Appeals Panel (5 members not on iv or v)

    viii) Complaint Panel (5)

    c) Scheme of delegation - to review.

  10. Appointment of Representatives

    To appoint representatives to the following outside bodies

    a) Wem Swimming and Lifestyle Centre (1)                    

    b) Wem Youth Centre (1)              

    c) Parish Emergency Advisor (1)  

    d) Wem Scouts HQ Committee (1)

    e) Wem Economic Forum  tbc                  

    f) RAF Shawbury Liaison Group   (1)

    h) Friends of Whitchurch Rd Cemetery (2)    

    i) SALC North Shropshire Area Committee (2)

    j) Others

  11. Review of Council Regulations and Procedures

    To review the following policies and protocols

    a) Standing Orders and Financial Regulations

    b) Complaints Procedure

    c) Freedom of Information Act 2000

    d) Data Retention

    e) Data Protection 

    f)  Press Policy

    g) Employee Handbook and protocol on staff councillor relations – to agree to defer to a meeting of the Finance and Corporate Governance committee

  12. Finance and Corporate Governance Committee meeting 23.5.23

    To receive draft minutes from this meeting and consider any recommendations made.

  13. 2022-23 Accounts

    a) 2022-23 Accounts - to approve the accounts and supporting papers for the year ending 31 March 2023 (copies enclosed).

    b) Internal audit report - to consider (copy to follow).

    c) Annual Governance and Accountability Return (AGAR) 2022-23 (copy enclosed).

    i) To consider the Town Council’s response to questions on part 1 of the Annual Governance and Accountability Return - The Annual Governance Statement.

    ii) To consider and approve part 2 of the AGAR, 2022-23 accounting statements.

    iii) To approve explanation of variances and agree date of publishing AGAR.

  14. Council Minutes

    To approve as a correct record the minutes of Meeting of the Town Council held on 27th April 2023.

  15. Progress Report

    To consider the Clerks progress report on matters arising at previous meetings.

    PDF icon agenda_item_15_progress_report.pdf121.85 KB
  16. Planning Applications

    a) Planning Applications for consideration

    23/01915/FUL 17 Station Road, Wem, SY4 5BQ

    Proposal:  Erection of conservatory to rear elevation of property.

    b) To note the recent planning decisions

    PDF icon agenda_item_16a_planning_decisions.pdf116.49 KB
  17. Finance and Accounts for Payment

    a) Payments – to approve the use of BACS payments and variable direct debits (as per Financial Regulations).

    b) Precept and Neighbourhood Fund – to note payment of and discuss management of neighbourhood fund.

    c) Accounts for payment - to approve accounts for payment and payments made prior to meetings.

    d) Health and Safety Contract – to approve.

    e) Quote for installation of screen and projector – to consider.

  18. Markets

    To consider recommendations of working party meeting held 16.5.23.

  19. Christmas Lights

    To discuss report.

  20. Boundary Review

    To consider the Boundary Commissions proposals for the Wem and Whixall Division.  

    PDF icon agenda_item_20_boundary_review.pdf84.46 KB
  21. Correspondence

    a) To consider application from Wem Rotary to use the Town Council’s Entertainment Licence for Wem Rotary Music Fest Saturday 27.5.23.

  22. Dates of Future Meetings

    a) To note date of June meeting.

    b) To approve Town Council meeting dates for 2023-24.

    c) To approve proposed meeting dates and times for Finance and Corporate Governance Committee

  23. Exclusion of Press & Public

    Exclusion of press and public

    To resolve: That in accordance with s1(2) Public Bodies (Admission of Meetings) Act 1960, members of the public and press be excluded from the remainder of the meeting on the grounds that the following items to be considered involves the likely disclosure of confidential information.


    a) To receive any nominations for Honorary Townsmen.

    b) Office lease – for update.

Agenda (document)
Download Agenda

This Month


Mon Tue Wed Thu Fri Sat Sun

The Town Council meets on the last Thursday of every month except December at 7.00 p.m in the Meeting Room, Wem Library High Street  Wem.
The Town Council meeting starts with Public Question time and residents can attend and raise issues with the members.
A copy of the agenda for these meetings is displayed on the notice board outside the Town Hall, High Street and on this website.