Town Council Meeting

Date
Thursday, 20th May 2021 07:00pm

As it is an election year, local councils in Shropshire are therefore legally obliged to hold an “in-person” Annual Council meeting within a set number of days after the election.

In order to meet the legal obligation to hold an annual council meeting in-person, the Town Council has decided to hold a very short in-person Annual Council Meeting in the Roden Suite, Edinburgh House on Thursday 20th May 2021 at 7.00pm.

To keep the meeting short to minimise the risk of transmission, the agenda will only include items that must legally be considered at the annual meeting, or that are otherwise urgent.  If you have any questions or matters you wish to raise with the Town Council prior to the Annual Council meeting, please telephone 01939 232733 or email info@wem.gov.uk.

We will note any such matters raised, and will send a response after the meeting.

Can members of the public attend the Annual Council meeting?

Whilst all Council meetings must be held face-to-face from 7th May, there will still be limits on how members of the public can gather and mix indoors. As the safety of residents, councillors, and staff is of the utmost importance, there will be necessary capacity limits in the Roden Suite  to allow for social distancing between councillors, staff, and any attendees (max 20 people, including councillors and staff). To further minimise the risk of transmission, and to avoid having to turn people away at the door, we would urge residents to carefully consider whether they need to attend this meeting in person.

We will endeavour to allow the public to hear the meeting through a zoom link which will be issued with the agenda.

 

                                                                                        ____________________________________________________________________

 

Please note that, until further notice and due to coronavirus regulations, members of the public wishing to attend Town Council meetings should email the clerk (info@wem.gov.uk) to reserve a place. Priority will be given to co-option applicants and any further requests will be allocated on a first come first serve basis.

If you do wish to attend you are advised to take a Lateral Flow test before the meeting.  These can be collected from Stage Door Wem.

The Town Council reserves the right to control the number of people allowed to attend meetings subject to the capacity limits set for the room. Facemasks must be worn.

The meeting will also be available for viewing only on the zoom virtual meeting platform, contact the Town Clerk for details.

Agenda
  1. To appoint a Town Mayor for the year 2021-2022

    To appoint a Town Mayor for the year 2021/2022 and to receive declaration of acceptance of office.

    The current Mayor presides for this item and then steps down from the Chair if an alternative Mayor is elected. The Mayor will invite nominations for the position. The Mayor may give an original vote on any matter put to the vote, and in the case of an equality of votes may exercise his casting vote whether or not he gave an original vote.

  2. Declarations of Acceptance of Office

    To note that declarations of acceptance of office had been received and signed by members prior to the start of the meeting.

  3. Apologies for absence

    To receive and consider for approval apologies for absence and reasons given.

  4. Disclosure of Pecuniary Interests

    a) To receive any disclosure of pecuniary interest - Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

    b) To consider any applications for Dispensations under s33 of the Localism Act 2011.

    c) Register of interests - To note the need to ensure that new registers of interest forms are filled out and returned to the Monitoring Officer within 28 days of the election

  5. Public Participation

    A period of 15 minutes will be set aside for residents of Wem Town to speak.

  6. Councillor Vacancy

    To consider and vote on applications received for the two Councillor vacancies on the Town Council.

  7. To appoint a Deputy Mayor
  8. Council Committees

    a) To review terms of reference and delegated powers of each committee / liaison group (copy enclosed).

    b) To appoint Councillors onto the following Committees / Liaison Groups

    i) Finance & Corporate Gov (8)    

    ii) Amenities and Services (8)

    iii) Planning & Transport - all         

    iv) Asset Transfer Committee (all)

    v) Verification Committee (4)

    vi) Complaints Committee (3)

    vii) Wem Swimming and Lifestyle Centre Liaison Group (4)   

    viii) Wem Town Hall Liaison Group (5)    

    ix) Events Liaison Group (6)

    x) Grievance Panel (3)

    xi) Discipline Panel (3)

    xii) Appeals Panel (5 members not on x or xi)

    c) Scheme of delegation - to review.

               

  9. Appointment of Representatives

    To appoint representatives to the following outside bodies

    a) Wem Swimming and Lifestyle Centre                     

    b) Wem Youth Centre                    

    c) Parish Emergency Advisor       

    d) Wem Scouts HQ Committee    

    e) Wem Economic Forum                         

    f) RAF Shawbury Liaison Group  

    g) Wem Christmas Festival         

    h) Friends of Whitchurch Rd       

    i) SALC – North Shropshire Area Committee

    j) Wem Sports and Social Association – to appoint a trustee to WSSA

    k) Others

  10. Review of Council Regulations and Procedures as per Standing Orders

    To delegate authority to Finance and Corporate Governance Committee to undertake review of the following policies

    a) Standing Orders and Financial Regulations

    b) Complaints Procedure

    c) Freedom of Information Act 2000

    d) Data Protection 

    e) Staff Policies

    f) Asset Register

  11. General Power of competence

    To Resolve that the Parish Council meets the criteria to exercise the General Power of Competence.

    AttachmentSize
    PDF icon agenda_item_11_gpoc.pdf203.84 KB
  12. Council Minutes

    To approve as a correct record the minutes of Meeting of the Town Council held on 29th April 2021

  13. Progress Report

    To consider the Clerks progress report on matters arising at previous meetings.

    AttachmentSize
    PDF icon agenda_item_13_progress_report.pdf137.58 KB
  14. Planning Applications

    a) Planning Applications for consideration

    21/01976/FUL 5 Cedar Grove, Wem, Shropshire, SY4 5DQ

    Proposal: Erection of flat roofed Porch to Main Entrance

    21/01997/FUL 84 Lowe Hill Road, Wem, Shropshire, SY4 5UT

    Proposal: Erection of single storey rear and side extension

     

    b) To note the recent planning decisions

    AttachmentSize
    PDF icon agenda_item_14b_planning_decisions.pdf119.65 KB
  15. Finance and Accounts for payment

    a) Payments – to approve the use of BACS payments and variable direct debits (as per Financial Regulations).

    b) Precept and Neighbourhood Fund – to note payment of and discuss management of neighbourhood fund.

    c) Accounts for payment - to approve accounts for payment and payments made prior to meetings.

    d) Bank signatories - to approve.

  16. Dates of future meetings

    a) To note date of June meeting.

    b) To approve Town Council meeting dates for 2021-22.

    c) To approve proposed meeting dates and times for the Amenities and Services Committee and Finance and Corporate Governance Committee.

    AttachmentSize
    PDF icon agenda_item_16_meeting_dates.pdf103.69 KB
  17. Exclusion of Press and Public

    To resolve: That in accordance with s1(2) Public Bodies (Admission of Meetings) Act 1960, members of the public and press be excluded from the remainder of the meeting on the grounds that the following items to be considered involves the likely disclosure of confidential information.

    a) To receive any nominations for Honorary Townsmen

Agenda (document)
Download Agenda

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The Town Council meets on the last Thursday of every month except December at 7.00 p.m at the Roden Suite, Edinburgh House, Wem.
The Town Council meeting starts with Public Question time and residents can attend and raise issues with the members.
A copy of the agenda for these meetings is displayed on the notice board outside the Town Hall, High Street and on this website.
From February 2016 copies of the Agenda and Minutes can also be viewed in the Reference Section at Wem Library.