Annual General Meeting

Date
Thursday, 31st May 2018 07:00pm
Agenda
  1. To appoint a Town Mayor for the year 2018/2019 and to receive declaration of acceptance of office

    The current Mayor presides for this item and then steps down from the Chair if an alternative Mayor is elected. The Mayor will invite nominations for the position. The vote will be made in accordance with the approved Standing Orders and will be by a show of hands. The Mayor may give an original vote on any matter put to the vote, and in the case of an equality of votes may exercise his casting vote whether or not he gave an original vote.

  2. To receive apologies and reasons for absence
  3. Disclosure of Pecuniary Interests

    a) To receive any disclosure of pecuniary interest - Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.
    b) To consider any applications for Dispensations under s33 of the Localism Act 2011.

  4. Register of Interest

    To remind Councillors of the need to update register of interests.

  5. Past Mayor's Address

    To receive an address from Cllr Towers.

  6. To appoint a Deputy Mayor
  7. Co-option

    To consider applications for co-option (copies enclosed).

  8. Council Committees

    a) To review terms of reference and delegated powers of each committee (copy enclosed).

    b) To appoint Councillors onto the following committees / liaison groups
    i) Finance & Corporate Gov (7)
    ii) Amenities and Services (7)
    iii) Planning & Transport - all
    iv) Wem Swimming and Lifestyle Centre Liaison Group (4)
    v) Wem Town Hall Liaison Group (5)
    vi) Events Liaison Group (6)
    vii) Verification Committee (4)
    viii) WSSA Constitution Working Party (5)
    ix) Complaints Committee (3)
    x) Grievance Panel (3)
    xi) Discipline Panel (3)
    xii) Appeals Panel (5 members not on x or xi)

    c) Emergency Scheme of delegation - to review.
     

  9. Appointment of Representatives

    To appoint representatives to the following outside bodies;
    a) Wem Swimming and Lifestyle Centre
    b) Executive Committee of Wem Sports and Social Association
    c) Wem Youth Centre
    d) Parish Emergency Advisor
    e) Wem Scouts HQ Committee
    f) Wem Economic Forum.
    g) RAF Shawbury Liaison Group
    h) Local Joint Committee
    i) Wem Christmas Festival
    j) Friends of Whitchurch Rd
    k) War Memorial Group
    l) SALC

  10. Training Champion

    To appoint the Council’s training champion

  11. Review of Council Regulations and Procedures as per Standing Orders

    To review the following policies.
    a) Standing Orders and Financial Regulations.
    b) Complaints Procedure.
    c) Freedom of Information Act 2000.

  12. Annual Accounts 2017-18

    a) 2017-18 Accounts - To approve the accounts and supporting papers for the year ending 31 March 2017 (copies enclosed).
    b) To consider amended internal audit report.
    c) Annual Governance and Accountability Return (AGAR) 2017-18 (copies enclosed).
    i) To consider the Town Council’s response to questions on part 1 of the Annual
    Governance and Accountability Return - the Annual Governance Statement.
    ii) To consider and approve part 2 of the AGAR, 2017/18 accounting statements.
    iii) To approve explanation of variances and date of publishing AGAR.
    d) Earmarked Reserves – to approve earmarking pension underspend in
    earmarked reserves as per meeting.
    e) Town Council Insurance – to approve quote.

  13. Council Minutes

    To approve as a correct record the minutes of Meeting of the Town Council held on 26th April 2018 (copy enclosed).

    AttachmentSize
    PDF icon minutes_26.4.18_draft.pdf152.4 KB
  14. Progress report

    To consider the Clerks progress report on matters arising at previous meetings (copy enclosed).

    AttachmentSize
    File agenda_item_14_progress_report.docx22.16 KB
  15. Planning Applications

    a) Planning Applications for consideration
    i. 18/02107/TCA: Hill Crest, 22 Leek Street, Wem, SY4 5EP Proposal: To reduce by a 1/3 and cut back branches by 1.5 ft 1no Conifer type tree within Wem Conservation Area.
    ii. 18/02056/FUL: 2- Pyms Cottages, Lowe Hill, Pyms, Wem, SY4 5UD, Proposal:
         Erection of 3 bay garage with storage/games room above.
    iii. 18/02204/FUL - Proposed change of use of land from field and yard area to an all weather horse training area, Overfields, Ellesmere Road, Wem SY4 5TU
    b) To note the recent planning decisions (copy of decisions enclosed)
    c) Planning Training (to consider quotes received)

  16. Finance and Accounts for Payment

    a) Payments – to approve the use of BACS payments and variable direct debits (as per Financial Regulations).
    b) Precept and Neighbourhood Fund – to note payment of and discuss management of neighbourhood fund.
    c) Accounts for payment -To approve accounts for payment and payments made prior to meetings (presented at meeting).

  17. Annual Town Meeting

    To consider the following resolution from the Annual Town Meeting
    To request that the Town Council consider the establishment of a Town Care Committee.

  18. Annual Report

    To consider draft annual report for 2017-18 and quote for printing (to be presented at meeting).

  19. Consultation

    To consider the following consultations
    a) Residents Parking Permits – ( www.shropshire.gov.uk/get-involved/shropshirecouncil-s-parking-strategy-...)

  20. Correspondence

    To consider the following items
    a) to consider letter received concerning reduced funding for highways improvement schemes (copy enclosed).
    b) To note staff NALC Employment Briefing E01-18 (copy enclosed)

  21. Reports

    a) To receive reports from the Council’s representatives to other bodies.
    b) To receive a report from Shropshire Council Councillors Mellings and Dee.

  22. Future Agenda Items

    For consideration.

  23. Dates of Future Meetings

    a) To approve Town Council meeting dates for 2018-19 (copy enclosed).
    b) To approve proposed meeting dates and times for the Amenities and Services and Finance and Corporate Governance Committees (copy enclosed).
    c) To set date for Events Committee and Swimming Pool Liaison Group meetings

  24. Exclusion of press and public

    To resolve: That in accordance with s1(2) Public Bodies (Admission of Meetings) Act 1960, members of the public and press be excluded from the remainder of the meeting on the grounds that the following items to be considered involves the likely disclosure of confidential information.
    a) To receive any nominations for Honorary Townsmen
    b) To note completion of Clerk’s Appraisal

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The Town Council meets on the last Thursday of every month except December at 7.00 p.m at the Roden Suite, Edinburgh House, Wem.
The Town Council meeting starts with Public Question time and residents can attend and raise issues with the members.
A copy of the agenda for these meetings is displayed on the notice board outside the Town Hall, High Street and on this website.
From February 2016 copies of the Agenda and Minutes can also be viewed in the Reference Section at Wem Library.