Wem Town Council

Tuesday, 22nd June 2021 10:00am

Whilst all Council meetings must be held face-to-face from 7th May, there will still be limits on how members of the public can gather and mix indoors. As the safety of residents, councillors, and staff is of the utmost importance, there will be necessary capacity limits in the Roden Suite  to allow for social distancing between councillors, staff, and any attendees (max 20 people, including councillors and staff). To further minimise the risk of transmission, and to avoid having to turn people away at the door, we would urge residents to carefully consider whether they need to attend this meeting in person.

  1. Election of Chairman
  2. Apologies - To receive any apologies and reasons for absence
  3. Disclosable Pecuniary Interests

    a) Declaration of any disclosable pecuniary interest in a matter to be discussed at the meeting and which is not included in the register of interests.

     b) To consider any applications for dispensation. 

  4. Council Minutes

    to approve as a correct record the minutes of a meeting of the Finance & Corporate Governance Committee held on 12.1.21

  5. Progress Report – to note
    AttachmentSize
    PDF icon agenda_item_5_progress_report.pdf102.41 KB
  6. 2020-21 Accounts

    a) 2020-21 year end accounts - for review

    b) Internal Audit report – for consideration

    c) 2020-21 Annual Governance Statement of the Annual Governance and Accountability Return (AGAR) – to review in advance of the June meeting of the Town Council (copy enclosed).

    c) Earmarking Reserves – to consider reserves for earmarking

    AttachmentSize
    PDF icon agenda_item_6a_2020-21_accounts.pdf23.33 KB
    PDF icon agenda_item_6b_internal_audit_report.pdf174.42 KB
    PDF icon agenda_item_6c_agar.pdf826.6 KB
    PDF icon agenda_item_6c_agar_electors_rights.pdf140.65 KB
    PDF icon agenda_item_6c_explanation-of-variances.pdf72.28 KB
    PDF icon agenda_item_6d_earmarked_reserves.pdf178.45 KB
  7. Policy review – to review the following policies/ procedures and registers (

    a) Standing Orders and Financial Regulations

    b) Complaints Procedure

    c) Freedom of Information Act 2000

    d) Asset Register

    e) Staff Policies including staff handbook – to consider quote from Shropshire Council to review the policies  and procedures

  8. Training Statement of intent - to review previous council term and updated statement
  9. Staffing

     

    a) Contract review – to consider draft contracts

    b) Project and Finance Officer Vacancy – for update and to agree revised timeline and procedures

    c) Office move – to discuss

  10. Cyber Security – to consider Clerk’s report and draft policy
  11. Date and time of next meeting – to note